User & Role Management Tutorial

The User & Role Management module in Pharmacy POS BD allows pharmacy owners to control access, assign responsibilities, and protect sensitive data. Proper user management ensures that your staff can perform their tasks efficiently while maintaining security.

1. User Management Overview

In Pharmacy POS BD, users are individuals who log in to the system. Each user can have a role that defines their access level.

Benefits of user management:

Control who can access sensitive features
Track user-wise sales and purchases
Limit access to financial and settings modules

2. User Roles

The system supports role-based access control:

Role	Access Level	Description
Admin	Full Access	Can use all modules, edit/delete transactions, manage users, and view reports.
Cashier / Staff	Limited Access	Can perform billing, view stock, and generate basic reports. Cannot edit sensitive data or manage users.
Manager / Supervisor	Partial Access	Can view reports, approve purchases, and monitor stock.

Roles can be customized based on pharmacy requirements.

3. Adding a New User

Go to Settings → User Management.
Click Add New User.
Enter the following details:
- Username
- Password
- Full Name
- Role / Access Level
Click Save.

The new user can now log in using the credentials provided.

4. Editing or Updating a User

Open User List from User Management.
Select the user you want to update.
Click Edit.
Change details such as:
- Password
- Role
- Name
Click Update to save changes.

Updating roles ensures that staff have the correct access as responsibilities change.

5. Deleting a User

From the User List, select the user.
Click Delete.
Confirm deletion.

⚠️ Admin users cannot be deleted unless there is at least one other admin.

Every action in the system is recorded under the logged-in user.
Admin can monitor:
- Sales done by a cashier
- Purchases entered by staff
- Stock adjustments and edits

This provides accountability and reduces misuse.

7. Password Management

Users can change their own password from the login screen.
Admin can reset passwords for staff.
Strong passwords are recommended for security.

8. Best Practices

Limit admin access to trusted personnel only.
Assign roles according to staff responsibility.
Monitor user activity regularly via reports.
Change passwords periodically for security.
Keep at least one admin user at all times.

Secure & Organized Operations 🔒

With User & Role Management in Pharmacy POS BD, you can:

Protect sensitive financial data
Control staff actions
Track accountability
Ensure smooth and secure pharmacy operations

User & Role Management Tutorial