Data Backup & Security Tutorial

The Data Backup & Security module in Pharmacy POS BD ensures that your pharmacy’s valuable information—sales, purchases, stock, and customer records—is safe from accidental loss or system failures. Regular backups and security measures protect your business and maintain operational continuity.

1. Importance of Backup

Backing up data is crucial to:

Prevent loss from computer crashes
Restore data in case of accidental deletion
Maintain financial and inventory records
Protect pharmacy operations and compliance

💡 It is recommended to take a backup daily or at least once a week.

2. Backup Methods

Pharmacy POS BD provides simple backup options:

Local Backup:
- Saves a copy of your database on your computer or external storage (USB drive, external hard drive).
Cloud Backup (Optional):
- Upload backup files to cloud storage for additional safety.

3. Creating a Backup

Go to Settings → Backup & Restore.
Click Create Backup.
Choose the backup location:
- Local folder
- USB drive
- Network drive (if available)
Click Save / Start Backup.

The system will save all sales, stock, purchase, and user data in a secure file.

⚠️ Remember the backup location for easy retrieval.

4. Restoring Data from Backup

If you need to restore your data:

Go to Settings → Backup & Restore.
Click Restore Backup.
Select the backup file.
Click Restore.

All data will be restored to the state saved in the backup.

⚠️ Restoring a backup will replace the current data, so ensure you select the correct file.

5. Security Features

Pharmacy POS BD includes built-in security features:

User Authentication: Only authorized users can log in.
Role-Based Access Control: Staff access is limited based on assigned roles.
Audit Trails: Track who performed sales, purchases, or stock adjustments.
Password Protection: Enforce strong passwords for all users.

6. Best Practices for Data Security

Always backup daily, preferably at the end of the day.
Store backup files in multiple locations (computer + USB/cloud).
Keep at least one admin user with strong password.
Avoid sharing passwords among staff.
Regularly update software to the latest version for security patches.
Review audit logs periodically for unusual activity.

7. Data Safety Tips

Label backup files with date and time for easy identification.
Do not store backup files in temporary folders.
Encrypt backup files if sensitive information is included.
Test restore procedure occasionally to ensure backups work correctly.

Protected Pharmacy Operations 🔐

By using Data Backup & Security features in Pharmacy POS BD:

You safeguard financial and stock data
Ensure smooth daily operations
Prevent loss from accidents or errors
Maintain trust and reliability in your pharmacy

Data Backup & Security Tutorial