Purchase & Supplier Management Tutorial

The Purchase & Supplier Management module of Pharmacy POS BD helps you manage medicine purchases, maintain supplier records, and keep your stock updated accurately. Proper use of this module ensures correct inventory levels, batch-wise tracking, and reliable reporting.

1. Supplier Management Overview

Suppliers are the source of your medicines. Keeping correct supplier records helps you:

Track purchase history
Manage supplier-wise stock
Review payment and outstanding details (if applicable)

2. Add a New Supplier

Go to Suppliers from the Dashboard.
Click Add New Supplier.
Enter supplier details:
- Supplier Name
- Contact Number
- Address (optional)
- Notes (optional)
Click Save.

The supplier will now appear in the supplier list.

3. Edit or Update Supplier Information

Open Supplier List.
Select the supplier.
Click Edit.
Update necessary information.
Click Update to save changes.

4. Purchase Management Overview

Purchase entry is the most important step for accurate stock and expiry control.

Every purchase entry:

Increases stock
Saves batch number
Records expiry date
Updates purchase cost

5. Create a New Purchase Entry

Go to Purchase → New Purchase.
Select the supplier name.
Enter invoice number and purchase date (optional).
Add medicines one by one with:
- Medicine name
- Batch number
- Expiry date
- Purchase price
- Quantity
Click Save Purchase.

✔ Stock is updated automatically
✔ Expiry tracking starts immediately

6. Adding New Medicines Through Purchase

If a medicine does not exist:

Enter the medicine name during purchase
The system will create the medicine automatically
Stock, batch, and expiry will be saved

This is the fastest way to build your medicine list.

7. Purchase History

To view past purchases:

Go to Purchase History.
Filter by:
- Date
- Supplier
- Invoice number

This helps in auditing and supplier coordination.

8. Editing or Deleting Purchase Entries

Only authorized users can edit or delete purchases
Editing a purchase updates stock and expiry automatically
Deleting a purchase may affect stock accuracy

⚠️ Always take a backup before editing or deleting purchase data.

9. Supplier-wise Reports

From the Reports section, you can generate:

Supplier-wise Purchase Report
Purchase Summary Report
Outstanding Summary (if enabled)

These reports help in supplier analysis and payment planning.

10. Best Practices for Purchase & Supplier Management

Always enter purchase on the same day
Never skip batch or expiry details
Verify purchase price and MRP
Use one supplier per purchase entry
Keep supplier contact details updated

Strong Purchasing = Strong Inventory 📦

With proper Purchase & Supplier Management in Pharmacy POS BD, you can:

Maintain accurate stock
Reduce expiry loss
Track supplier performance
Run your pharmacy professionally

Purchase & Supplier Management Tutorial