Expiry Date Management Tutorial

Expiry Date Management is a critical feature of Pharmacy POS BD that helps you prevent selling expired medicines, reduce financial loss, and ensure patient safety. This tutorial explains how to track, monitor, and control medicine expiry dates effectively.

1. How Expiry Tracking Works

In Pharmacy POS BD, expiry is managed batch-wise.
Each medicine batch has its own expiry date, and the system tracks stock based on that information.

Expiry dates are recorded during:

Purchase Entry
Medicine List Setup
Opening Stock Entry

2. Entering Expiry Date Correctly

When adding or purchasing a medicine:

Enter the Batch Number.
Select the Expiry Month & Year exactly as printed on the strip or box.
Save the entry.

⚠️ Incorrect expiry entry can cause wrong alerts or allow expired sales.

3. View Near-Expiry Medicines

To check medicines that are close to expiry:

Go to Stock / Inventory.
Click on Near Expiry List.

You can see:

Medicine name
Batch number
Expiry date
Remaining stock quantity

This helps you plan discounts or fast sales before expiry.

4. View Expired Medicines

To see already expired items:

Open Expired Medicine List from the Stock menu.
Review all expired batches.

Expired medicines should:

Not be sold
Be returned to suppliers (if possible)
Be disposed of according to regulations

5. Expiry Alerts

Pharmacy POS BD automatically provides expiry alerts:

Alerts appear when a medicine is nearing expiry
Helps you take early action
Reduces wastage and loss

You can define how many days/months before expiry the alert should appear (if configurable).

6. Prevent Selling Expired Medicines

The system helps ensure safety by:

Warning during billing if a batch is expired
Restricting sale of expired stock (if enabled)

This protects your pharmacy from legal and health risks.

7. FIFO Method (First Expiry, First Out)

Pharmacy POS BD follows the FIFO principle:

Medicines with earliest expiry are sold first
Reduces chances of expiry loss
Ensures better inventory rotation

8. Handling Expired Stock

For expired medicines:

Open Expired Medicine List.
Identify expired batches.
Use Stock Adjustment to remove expired quantities.
Keep records for audit and supplier claims.

9. Expiry Reports

From the Reports section, you can generate:

Near Expiry Report
Expired Stock Report
Batch-wise Expiry Report

These reports are useful for:

Monthly review
Supplier negotiation
Compliance checks

10. Best Practices for Expiry Management

Always enter correct batch and expiry during purchase
Check near-expiry list weekly
Sell near-expiry medicines first
Never mix batches with different expiry dates
Take backup before expiry stock adjustment

Safe Pharmacy, Zero Expiry Loss 🛡️

Effective expiry date management in Pharmacy POS BD helps you:

Protect customers
Reduce medicine wastage
Maintain compliance
Increase profitability

Expiry Date Management Tutorial