Inventory & Stock Management

Inventory & Stock Management in Pharmacy POS BD helps you track medicine quantity, prevent stock shortages, and reduce losses from expired or overstocked items. This module ensures that every purchase and sale is automatically reflected in your stock.

1. Understanding Stock Flow

In Pharmacy POS BD, stock is updated automatically through:

Purchase Entry → Stock increases
Sales / Billing → Stock decreases
Returns / Adjustments (if enabled) → Stock updates accordingly

There is no need to manually calculate stock once the system is set up correctly.

2. View Current Stock

Login to the software.
Go to Stock / Inventory from the Dashboard.
Open Stock List.

Here you can see:

Medicine name
Current stock quantity
Batch number
Expiry date
MRP

This gives a real-time view of your pharmacy inventory.

3. Stock Entry Through Purchase (Recommended)

The safest way to manage stock is through Purchase Entry.

Go to Purchase → New Purchase.
Select the supplier.
Add medicines with:
- Batch number
- Expiry date
- Purchase price
- Quantity
Save the purchase.

✔ Stock will increase automatically
✔ Batch & expiry will be tracked correctly

4. Opening Stock Setup

If you are starting with existing medicines:

Open Medicine Management.
Edit the medicine.
Enter the Opening Stock Quantity.
Save changes.

Tip: For better accuracy, entering stock through purchase is always preferred.

5. Low Stock Monitoring

Pharmacy POS BD helps you avoid running out of medicines.

Set minimum stock level for medicines
View Low Stock List from the Stock menu
Plan purchases before stock runs out

This is especially useful for fast-moving medicines.

6. Expiry-Based Stock Control

Stock is tracked batch-wise with expiry dates, allowing you to:

View Near Expiry Medicines
Identify Expired Medicines
Sell medicines using FIFO method (First Expiry First Sale)

This helps reduce losses and ensures patient safety.

7. Stock Adjustment (If Needed)

In case of:

Physical stock mismatch
Damage or breakage
Manual correction

You can use Stock Adjustment:

Open Stock Adjustment option.
Select the medicine and batch.
Increase or decrease quantity.
Save adjustment with reason.

Use this feature carefully to maintain accurate reports.

8. Stock Reports

From the Reports section, you can generate:

Current Stock Report
Low Stock Report
Expiry Report
Batch-wise Stock Report

These reports help with auditing and purchase planning.

9. Best Practices for Inventory Management

Always enter purchases on the same day
Check expiry reports weekly
Keep minimum stock levels for regular medicines
Avoid selling expired medicines
Take regular backups before stock audits

Smart Stock Control = Healthy Pharmacy 📦

With proper inventory and stock management in Pharmacy POS BD, you can:

Avoid medicine shortages
Reduce expiry loss
Improve profit accuracy
Run your pharmacy smoothly

Inventory & Stock Management